FAQs - My Employee Filed a Claim

What are the eligibility requirements?

To be entitled to benefits an individual must be:

  • Out of work due to no fault of their own
  • Physically able to work
  • Actively seeking work
  • Ready to accept work

Why did I receive this Notice of Unemployment Insurance Claim Filed, DE 1101CZ when the person is working for me part-time?

California law allows a part-time employee to file a UI claim. An employer’s costs for these benefits may be reduced if the part-time employee has:

  • Worked part-time continuously for the same employer for more than six months
  • Continues to work part-time

Will a short-term employee be eligible for UI benefits?

Yes, if the short-term employee meets all eligibility requirements. California law does not provide relief of UI costs for employers who hire short-term employees.

Why did I receive this Notice of Unemployment Insurance Claim Filed, DE 1101CZ when this person only worked for me for a week?

California law requires EDD to notify the very last employer when an individual files a UI claim. It doesn't matter whether the individual worked one hour, two weeks, or ten years. The legal definition of last employer does not establish a required length of employment. The DE 1101CZ is not an indication that the individual is eligible, only that the claim was filed.

Who can I call when I get a Notice of Unemployment Insurance Claim Filed, DE 1101CZ, or Notice of Wages Used for Unemployment Insurance Claim, DE 1545 and I want to talk to someone before I fill it out?

Contact EDD.

Why is there a ten day response time to the Notice of Unemployment Insurance Claim Filed, DE 1101CZ?

California law sets the ten day response time, and federal law requires EDD to pay or deny benefits promptly. Employers should respond to the DE 1101CZ immediately. However, if the response is late for an unavoidable reason, EDD may extend the response time.

Where should I send my response to the Notice of Unemployment Insurance Claim Filed, DE 1101CZ or DE 1101ER?

Employers should send their response to the return address shown on the form.

If the form is not available, obtain the correct address from the Return Mail Addresses for Employer Responses list.

Why did I receive this Notice of Wages Used for Unemployment Insurance Claim, DE 1545 when the person left me to take another job?

The EDD sent the DE 1545 because the former employee filed a claim for UI, and has subsequently been paid UI benefits.

In this situation, the employer should respond to the notice and explain how the job ended. If possible, provide the Department with the name and address of the employer for the other job. Employers are not charged for benefits when the former employee quit for a non-compelling reason. There is a fifteen day response time to this notice. However, if the response is late for an unavoidable reason, we may extend the response time.

If I already sent an answer to you after I got a Notice of Unemployment Insurance Claim Filed, DE 1101CZ, why did I receive this Notice of Wages Used for Unemployment Insurance Claim, DE 1545?

The DE 1101CZ is mailed to the last employer at the time a UI claim is filed. The DE 1545 is mailed to all base period employers after the first payment has been made on a claim. These notices are required by law.

An employer may receive both notices for the same separation, but is only required to respond to the first notice received. The DE 1545 will indicate if an employer has already received a ruling on a separation based on the response to the DE 1101CZ.

Why didn’t I hear from EDD after I sent my response?

The Department does not reply if the employer’s response only reports the last day of work, or that the employee was laid off due to a lack of work.

We are going to lay off several people. What can EDD do to assist?

The EDD and employers can work together to assist laid off employees. The EDD can provide information on services such as:

  • Unemployment Insurance: Unemployment Insurance (UI) provides income to workers who become unemployed through no fault of their own and other work is not available.
  • Recruitment and Referral Services: The EDD’s Workforce Services helps job seekers find suitable employment.
  • Disability Insurance: Disability Insurance (DI) is a component of the State Disability Insurance (SDI) Program and provides benefits to eligible workers experiencing a loss of wages when they are unable to perform their regular or customary work due to a non-work-related illness or injury, pregnancy or childbirth.
  • Paid Family Leave: Paid Family Leave (PFL) is a component of SDI and provides benefits to individuals unable to work because they need to care for a seriously ill family member or bond with a new minor child.

This information can be provided by mail, telephone, or in-person. Employers can assist by providing their laid off employees with an EDD booklet entitled For Your Benefit: California’s Programs for the Unemployed (DE 2320).

What are my responsibilities as an employer under the Worker Adjustment Retraining Notification (WARN) Act?

The WARN Act has very specific requirements. Employers with 100 or more employees who are planning mass layoffs (of 50 or more workers for a period of 30 days or more), or plant closures, must give the affected employees at least 60 advance days written notice of the layoff. Report mass layoffs, or plant closures to:

WARN Act Coordinator
Program Communications Unit
Workforce Services Division
Employment Development Department
P.O. Box 826880, MIC 50
Sacramento, CA 94280-0001

For more information contact the Workforce Services Division at 916-654-7799 or e-mail at eddwarnnotice@edd.ca.gov.

Will a short-term employee be eligible for UI benefits?

Yes, if the short-term employee meets all eligibility requirements. California law does not provide relief of UI costs for employers who hire short-term employees.

Can individuals who are not U.S. citizens collect UI benefits?

To collect UI benefits aliens must establish that they were in satisfactory immigration status and authorized to work in the United States when earning the wages used to establish their claim. In addition, the claimant must provide proof that they remain in satisfactory immigration status and are authorized to work each week that benefits are claimed. EDD verifies immigration status and work authorization through an electronic system maintained by the Immigration and Naturalization Service.

What should I do if my former employee has turned down job opportunities?

An employer who wants to report this information may submit the following specific details in writing:

  • Former employee’s name and social security account number
  • Date the job was offered
  • Name of the individual who offered the job
  • Wages, hours, and working conditions of the job offered
  • Whether or not the job was permanent
  • Date the job was refused
  • Reason the former employee gave for refusing the job

Employers who want a written response from the Department regarding the claimant’s eligibility for benefits must submit the facts, in writing, within 10 days of acquiring the information. Send the information to the EDD address shown on the Notice of Claim Filed, DE 1101CZ or Notice of Wages Used for Unemployment Insurance Claim, DE 1545.

Employers may also contact EDD. However, if you telephone the Department with this information you will not receive a written response regarding the claimant’s eligibility for benefits.

What is a ruling?

A ruling is issued by the Department and is based on the reason the claimant’s job ended. It advises whether or not the employer’s reserve account will be charged as a result of benefits paid to the claimant.

What is a determination?

A determination is a written notice mailed to the claimant and/or an employer that provides a decision on a claimant’s eligibility for UI benefits. The determination is issued by EDD and may be based on the reason the claimant’s job ended, or other eligibility issues.

What should I do if I got a Notice of Determination (or Ruling), DE 1080CZ and I want to discuss it?

Contact EDD.

I got this Notice of Modification, DE 1080M. What does it mean?

The Notice of Modification, DE 1080M advises an employer that a prior disqualification on a UI claim has ended, and the claimant may begin receiving benefits. An employer who disagrees with the information provided on the DE 1080M may file an appeal. For more information, review Filing an Appeal.

Why did I get this Notice of Wages Used for Unemployment Insurance Claim, DE 1545 when the person left me to take another job?

The EDD sent the DE 1545 because the former employee filed a claim for UI, and has subsequently been paid UI benefits.

In this situation, the employer should respond to the notice and explain how the job ended. If possible, provide the Department with the name and address of the employer for the other job. Employers are not charged for benefits when the former employee quit for a non-compelling reason. There is a fifteen day response time to this notice. However, if the response is late for an unavoidable reason, we may extend the response time.

I already responded to a Department notice about one of my employees. Why did I get a Request for Additional Information, DE 1326ER?

You received the DE 1326ER because there is a question as to the identity of the individual who filed the UI claim. The Department needs your help to validate claim filing information provided by that individual. Mail the completed form (and any other additional documentation) within ten days of the mailing date of the DE 1326ER. The information you provide will be used to ensure that all charges made against your account are correct.

What do I need to do to see the documents you used when you made your decision and the basis for your decision?

Our representatives will assist employers in reviewing or obtaining EDD held documents, and materials that will enable them to protect their reserve account. For assistance contact EDD, or review our Benefit Determination Guide for more information.

How can I comment on the interview, or about the interviewer who called me?

EDD is committed to outstanding customer service and values its customers’ opinions. Use any one of the following options to provide comments:

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