Responding to Unemployment Insurance Claim Notices
The Employment Development Department (EDD) and employers are partners who work together to exchange information that is necessary in determining eligibility for Unemployment Insurance (UI) benefits. The information is gathered through notices and forms that are time sensitive. The notices are the primary method by which employers can provide eligibility information to manage their reserve accounts and assist the EDD in making proper eligibility decisions.
Please refer to the UI Claim Notices below for an explanation about the purpose of these notices and forms and the importance of returning them back to the EDD with the information requested.
Notice of Unemployment Insurance Claim Filed (DE 1101CZ)
This notice is mailed to the very last employer when a claim for UI benefits is filed. It provides general information about the claim including the reason the claimant states he/she is no longer working. This is the first opportunity for employers to provide eligibility information by responding in writing and mailing the response to the notice within 10 days of the mail date located at the top of the notice. A timely employer response guarantees:
- A written Notice of Determination/Ruling from the EDD
- Employer’s rights to appeal EDD’s determination
To ensure timeliness, always use the pre-printed return mail envelope provided with each DE 1101CZ or DE 1101ER. If you do not have the return mail envelope, use the following address.
Employment Development Department
PO Box 989059
West Sacramento, CA 95798-9059
View a sample of the DE1101CZ (PDF).
Save time: The State Information Data Exchange System (SIDES) is a secure and timely way for employers and third party administrators (TPAs) to electronically receive and respond to the DE 1101CZ. For more information or to get started, visit the SIDES page.
Notice of Determination/Ruling (DE 1080CZ)
This notice advises employers of EDD’s decision about a claimant’s eligibility for UI benefits. It provides a reason for the decision, the applicable section code of the UI law, charges to the employer reserve account, and appeal rights. Appeals must be in writing and received within 30 days from the mail date located at the top of the notice. Remember, failure to respond to the Notice of Unemployment Insurance Claim Filed (DE 1101CZ) means:
- Employer is not entitled to receiving a Notice of Determination/Ruling
- Employer cannot appeal the EDD’s decision
Notice of Wages Used For Unemployment Insurance Claim (DE 1545)
This notice is mailed to all base period employers after the first payment has been made on the claim. It advises employers of the percentage of benefits chargeable to their employer reserve account. This is the second opportunity for the last employer and the first opportunity for base period employers (who were not the last employer) to provide eligibility information by responding in writing and mailing the response within 15 days from the mail date located at the top of the notice. Employers can request a ruling to have the liable charges relieved from their reserve account and the EDD will determine whether charges are assessed.
View a sample of the:
- Notice of Wages Used for Unemployment Insurance Claim (DE 1545) (PDF)
- Explanations and Instructions for Notice of Wages Used for Unemployment Insurance (UI)Claim (DE 1545 - DE 1545T) (PDF)
- Explanations and Instructions for Notice of Wages Used for Unemployment Insurance (UI) Claim (DE 1545R - DE 1545TR) (PDF)
New Employee Registry (DE 1296NER)
This form is mailed to employers to gather information about a new employee who may also be collecting UI benefits. The EDD needs to verify the start work date (not the hire date if it is different from the start work date) of the new employee to cross reference it to weeks when UI benefits were claimed. The information provided by employers prevents potential overpayments for claimants. More importantly, it protects the employer’s reserve account for being liable for benefits after a claimant has returned to work. Employers are required to respond within 10 days of receipt.
View a sample of the DE 1296NER (PDF)
Benefit Audit (DE 1296B)
This form is mailed to employers who reported wages in a week for which claimants also received UI benefits. As part of the audit process, EDD requests wage information for specific weeks that claimants may have worked then uses the information to identify claimants who may have improperly received benefits for those weeks. Claimants who failed to report earnings while collecting benefits are liable for an overpayment. Employers are required to respond within 10 days of receipt.
View a sample of the DE 1296B (PDF)
Request for Additional Information (DE 1326ER)
This form is mailed to employers to verify information provided by the claimant when a UI claim is filed. The EDD is attempting to confirm the identity of the claimant. Employers do not have to complete the form if the information is correct, the claimant is no longer working for them and there is no reason to suspect the information provided is fraudulent. Employers who do respond must complete the form and mail it back within 10 days from the mail date located at the top of the form.
View a sample of the DE 1326ER (PDF)